Authors Instructions

1) Instructions and required format for abstracts submitted for review

Please observe the following instructions to complete your abstract before it is submitted to the OASIS On–line Abstract Submission Program.

The abstract must be written in English.

Authors may submit one or more abstracts for oral presentation. However, so that more authors have the opportunity to give an oral presentation, the scientific committee has decided to limit the number of oral presentations to one by each presenting author. Additional abstracts by the same author judged acceptable for oral presentation will be assigned to poster sessions. In these particular situations, the main author will be contacted by the scientific committee and asked to select one abstract that she/he would like to deliver as oral presentation.

If a main author is registered in the Symposium but cannot attend the meeting to deliver an oral presentation, the author should designate an alternate presenter.

The abstract should be informative, containing: a) background information; b) a short statement of the study’s specific objective; c) a brief statement of innovative or current, accepted methods; d) a summary of the results; e) a statement of the conclusions; and f) a statement of relevance.

The abstract should not exceed 1890 characters.  The title and authors / affiliations are entered in a separate step and should not be entered with the abstract body.  Spaces are not included in the abstract body character count.  Do not put a border around the text area. Do not type abstract in a “text box”.

The title can be 150 characters maximum. Spaces are not included in the title character count. The authors and the author affiliations are entered in a separate “author block” and there is no maximum number of authors.

The person who is submitting the abstract through the OASIS On–line Abstract Submission Program will be designated as the presenting author through the OASIS program.

Abstract is font style Times New Roman, font size 10, 11, or 12.  The abstract will be reduced for the “Proceedings”.   Font sizes smaller than 10 become unreadable.  The abstract should be typed single-space.

The title should not be underlined, bold, italic, or entirely in upper case. Use upper case for proper nouns.

Italicize only scientific words.  Do not italicize the entire title or author names.

This is an example of a properly formatted title:

Surveillance of tuberculosis and brucellosis in cattle in Yucatan. A.B. Lopez1*, C. D. Williams2. 1Departamento de Epidemiologia y Economia, Universidad Autonoma de Yucatan, Merida, Yucatan; 2Department of Public Health, College of Public Health, University of Florida, Gainesville, FL.

Do not e-mail, fax, or send a hard copy of your abstract.

The deadline for abstract submission is March 31st, 2015 (22.59h Mexico City) (23.59 New York). This deadline is firm. At that time, the OASIS system (on-line abstract submission and invitation system) will no longer accept new submissions. Authors of abstracts submitted by the deadline of March 31st, 2015, will be allowed a four-day editing window. The editing window will close on April 4th (22.59h Mexico City). By June 2nd, we expect to send you an e-mail indicating if the abstract was accepted for oral or poster presentation.

Authors will be notified of the section, day, and time of their presentations by reading the ISVEE 14 Program which will be published on our web site www.isvee2015.org by the end of September 2015.  Printed programs will be available at the meeting. Proceedings including the abstracts will be available for purchase.

2) Graduate students

A graduate student competition will be offered in ISVEE 14. Graduate students who wish to enter the student competition will select the Graduate Student Competition Entry category while submitting their abstract to the On-line Abstract Submission Program (OASIS).

Student presenters must be registered for the ISVEE 14 Sympsium.  Failure to register will eliminate your abstract from competition. Graduate Student Competition Awards will be presented during the Banquet.

3) Sections

A. Epidemiologic studies

  • A1. Animal welfare
  • A2. Biosafety, biosecurity, infection control
  • A3. Clinical trials
  • A4. Aquatic animals
  • A5. Companion animals
  • A6. Cattle, goats, poultry, sheep, swine
  • A7. Horses
  • A8. Wildlife, zoo animals
  • A9. Vector-borne and parasitic diseases
  • A10. Other topics

B. Epidemiologic principles and methods

  • B1. Diagnostic test evaluation
  • B2. Sampling
  • B3. Social network analysis
  • B4. Spatial epidemiology
  • B5. Statistics
  • B6. Other topics

C. Health policy, capacity building

  • C1. Capacity building in national veterinary services
  • C2. Climate change, food systems, health systems, water and food supply, human and animal migration, and disease transmission
  • C3. Disease modelling
  • C4. Economics
  • C5. Food safety
  • C6. Public health, one health, global health
  • C7. Risk analysis
  • C8. Surveillance, disease control/eradication programs
  • C9. Other topics

D. Special section: Epidemiology | Our Future

  • D1. Education
  • D2. Research
  • D3. Health Policy
  • D4. Other Topics

4) Oral presentations

Oral presentations must be delivered in English. Due to funding limitations and to keep registration fees at a reasonable cost, translation services (English:Spanish) will not be offered.

Oral presentations are 15 minutes in length, including discussion and questions (3 minutes).

All oral presentations will be PowerPoint presentations.  Each section leader will be responsible for ensuring that presenters in his/her session have delivered their PowerPoint files for loading for the section.

Authors will be contacted by section leaders.  PowerPoint presentations must be received by the section leader prior to the conference. Quality presentations and schedule must be maintained.  If a presentation fails or is not completed in the allotted amount of time the presentation will not be allowed to continue.

5) Posters

Poster boards will be provided for Poster Sessions. The boards will be 2.38 meters high by 95 centimeters wide (7’5”H by 3’W).  ISVEE 14 does not specify a poster presentation format. Each poster presentation may use one full side of the board. Tacks are not provided.

There will be three poster sessions: Tuesday (3.30-4.30pm; n = 86), Wednesday (3.30-4.30pm; n = 85), and Friday (3.30-4.30pm; n = 69).

Poster presenters must be with their competition entry posters during the poster sessions for possible judges’ interviews.

Presenters must wear their name badges during their presentation.

Poster presenters, including students, must be registered ISVEE participants.

Students may enter only one abstract (one oral or one poster) for competition in the ISVEE Symposium.

6) The review process

Each abstract submitted for oral presentation will be evaluated by 2 reviewers. Abstracts accepted for oral presentation by 2 reviewers will be accepted for oral presentation, and abstracts accepted by one reviewer only (or rejected by all two) will be accepted for poster presentation.

Abstracts submitted for poster presentation will be accepted without peer-review.

7) Evaluation (scoring) of abstracts submitted for oral presentations

1 = poor; 2 = below average; 3 = average; 4 = very good; 5 = excellent. Maximum score = 15 points.

Criteria

Innovation and methods (1-5 points) Abstracts that fit under the Theme of ISVEE 14 (Veterinary Epidemiology and Economics: Planning Our Future), and abstracts that show evidence of new paradigms, trends, methods and techniques for advancement of our discipline, or solution of health problems in populations will receive a score of 4 or 5.   Abstracts that show evidence of using current, accepted methods should receive a score of 3. Abstracts that show evidence of poor methodology or significant pitfalls should receive a score of 1 or 2.

Preliminary data, results, conclusions (1-5 points) All abstracts are expected to include preliminary data (but some exceptions may apply). Abstracts of research studies without preliminary data should receive a score of 1 or 2. Abstracts with preliminary data, results, and conclusions should receive a score of 3 to 5. Concept papers or policy papers should receive a score of 3 to 5.

Relevance (1-5 points) Abstracts that show evidence of applications and benefits of research, education, outreach, or policy to the health and social sciences, animals, people, or the environment should receive a score of 3 to 5. Abstract that fail to show evidence of relevance should receive a score of 1 or 2.

Other criteria (3 extra points) Delegates from geographic regions typically under-represented in ISVEE (Mexico and Central America, the Caribbean, Africa, Eastern Europe, Middle East, Southeast Asia) are encouraged to submit well prepared abstracts for oral presentations. A well-prepared abstract should have a minimum score of 9 (nine) to qualify for the 3 (three) extra-points.

Abstracts graded with a total score of 12 or higher by two designated reviewers will be selected for oral presentation. 

8) Important dates

Tuesday, November 4th, 2014: First call for abstract submissions is announced.

Tuesday, January 6th, 2015: Second call for abstract submissions is announced.

Tuesday, February 3rd, 2015: Third call for abstract submissions is announced.

Tuesday, March 3rd, 2015: Fourth call for abstract submissions is announced.

Tuesday, March 17th, 2015: Fifth (final) call for abstract submissions is announced.

Monday, April 6st, 2015 (22.59h Mexico City = 23.59h New York City): Extended deadline for abstract submissions. This deadline is final. At that time, the OASIS system (on-line abstract subission and invitation system) will no longer accept new submissions or new edits.

Tuesday, April 14th, 2015 (or before): Abstracts submitted on-line are sent to designated reviewers and scientific committee members for evaluation.

Tuesday, May 5th, 2015: Deadline for abstract evaluations (designated reviewers).

Tuesday, May 12th, 2015: Deadline for abstract evaluations (scientific committee members).

Tuesday, June 2nd, 2015: Delegates are informed on the results of abstract evaluations.

Tuesday, August 25th, 2015: A first draft scientific program is produced (430 oral presentations max + plus back-ups + 400 posters).

Tuesday, September 29th, 2015: A second draft scientific program is produced (430 oral presentations max + plus back-ups + 400 posters).

Delegates who do not properly register for the ISVEE Symposium and pay the corresponding fees will not be included in the scientific program.

Early registration is until July 31st, 2015

Regular registration is August 1st to October 31st, 2015

On-site registration is November 2nd to the 6th, 2015

Monday, November 2nd, 2015: ISVEE 14 Symposium begins